October 27, 2011
15:00
to 15:30
ADMC, Block J16, CL2
Team Meeting
|
Meeting Called by: V. Gregory Type of meeting: Administration meeting
Facilitator: Mr.
Mohammed Alkarbi Note taker: Mr. Mohammed
Abdullah
Attendees: Mr. Omar Alasbhi Attendees: Mr. Saoud Abdulalzeez
Minutes
(A)
Introduction of meeting:
·
The chairman welcomed all participates to the meeting and introduced
the agenda's topics and objectives. Also defined the note taker and the time of
meeting.
·
(B)
Improve registration method of students :
·
Discussion
We discussed how to improve
registration method of students before the start of the new year of the
college. We had different options and ideas for better registration to solve
problems that related to ID cards, books and
laptops.
·
Conclusions
Decision made to have a special
team to attend before 3 weeks to register students. Also create an application
on the website for student's registration.
·
Action
items: Person responsible Deadline
ü Website regstrition approval Mr. Omar 05-11-2011
ü Provide Special team Mr. Mohammed 08-11-2011
ü
(C)
Schedules preparation:
- Discussion
We
discussed schedule preparation for both teachers and students, and we realized
that problem is related to many elements, but the main reason is the
supervisors. The supervisors have to give accurate feedbacks on the right time
to the academic service department.
·
Conclusions
Decision made is to have a rule
that force any changes can only be made at the first week only. And this rule
has to be informed to all the supervisors of divisions.
·
Action
items: Person responsible Deadline
ü New Rule Mr. Omar 10-11-2011
ü Informing letter to supervisors Mr. Mohammed 05-11-2011
(D)
Students
arrangement
- Discussion
We
discussed level students register problem every semester, and how we manage new
classes and sections for students. We had many ideas to help solving both
problems.
·
Conclusions
Decision made is to have level
students to register every semester before accessing their profile. Also to
limit the new classes and sections only during the first 3 weeks, this is
adding and dropping period.
·
Action
items: Person responsible Deadline
ü Level students registration Mr.
Omar 08-11-2011
ü New sections & classes rule Mr.
Saoud 11-11-2011
(E)
Closing
and recommendations
The
chairman summarized all the final decisions that we decide for each agenda's
topic, and ensure that responsibilities have been assigned.
List
of recommendations:
1.
Website
registration approval assigned to Mr. Omar.
2.
Provide
and gathers special team for registration assigned to Mr. Mohammed.
3.
New
rule adding to ensure changes to be only in the first week to Mr. Omar.
4.
Informing
letter to be passing to supervisors assigned to Mr. Mohammed.
5.
Level
student's registration application on portal assigned to Mr. Omar.
6.
New
section and classes rule adding to ensure it be in the first 3 weeks assigned to
Mr. Saoud.
-
Next
meeting will be on the 14th of November 2011.
-
Next
meeting agenda will be sent on the 12th of November 2011.
-
Time
and location of next meeting will be provided with the agenda.
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